Your institution - an official CYBATHLON team hub?
Setting up a team hub offers many advantages for a team such as:
Invite local media, sponsors, and partners to follow the competition on site, engage national press, and increase social media coverage
Promote your university or company to a global audience during the livestream by being one of the global competition sites
Invite local audience and create an event on assistive technology and inclusion beyond the competition, if desired
Avoid travelling fatigue and jetlag which helps teams and pilots to be fitter for the competition days
Simulate more closely the competition conditions and optimise final training
Reuse the competition infrastructure already used for the training
Share setup costs and organisation workload when several teams join the same team hub
Make an important contribution to a sustainable CYBATHLON 2024 by reducing emissions caused by travel
Requirements for a Team Hub
In a short summary, according to guidelines provided by CYBATHLON, a Team Hub needs to
- provide the venue
- build and setup the competition infrastructure
- attach the branding (CYBATHLON partner/sponsor logos, but also local partners/sponsor allowed)
- film the competition (can be done with a smartphone and gimbal)
- take care of the local event operation (hosting, security, etc.)
Booking of the Team Hub venue should be scheduled for at least 5 days, from October 23 to October 27, 2024.
he venue needs to be accessible for certain hours before the event to conduct test sessions.
Depending on the discipline, certain defined material will be sent to you prior to the event (marked as “provided by CYBATHLON” in the Appendix 1: Competition Infrastructure. All other material needs to be organised and bought by the teams themselves.
In the blue box to the right you see a cost estimation per discipline for one track with objects bought and built in Switzerland that might help you to estimate the costs in your country.
Cost estimation competition infrastructure (objects bought and built in Switzerland)
ARM: CHF 2,500
BCI*: CHF 2,000
EXO: CHF 17,500
FES*: CHF 2,000
LEG: CHF 20,000
ROB: CHF 4,500
VIS: CHF 3,500
WHL: CHF 19,500
*BCI, FES: only certain IT infrastructure
In general, it is important to have stable wireless internet (WiFi) available at your Team Hub venue. The camera device requires a 20Mbit/s stable upload. Some people involved in competition management also require bandwidth for video communication. Please use a wired internet connection if possible.
In addition, your Team Hub venue should have mobile internet access so that filming and scoring apps can use it as a backup for sending and receiving data. Mobile Internet is also recommended to set up a backup WiFi in case other wireless Internet sources fail.
To present the results in real time to the pilot and to share the CYBATHLON live stream to the pilot, at least three monitors (27’’ or bigger) are required at your hub (figure 15, figure 16). The monitors must be connected to a laptop which has access to wired internet. Further laptops will be required to communicate with the competition management and for Zoom interviews (figure 17).
CYBATHLON will conduct various test sessions with you to help you set up the venue, infrastructure, and technical equipment and to clarify any questions with you.
A few weeks before the competition
Infrastructure and remote check
Remote test session for technical infrastructure check, WiFi performance and video signal connectivity at the venue, results system components test run
A few weeks before the competition
WiFi performance and video signal connectivity at the venue, results system components.
A few days before the competition
Local test session at the venue for official check of infrastructure and markings on the race track some days before the competition
1-2 days before the competition
Rehearsal of competition
25 – 27 October 2024
Competition & live streaming
Team Hub funding
We offer financial support to teams from universities and non-profit organisations for expenses related to participation in the CYBATHLON, such as venue rental and technical equipment for your Team Hub.
CYBATHLON has limited funding resources, applications are processed on a first come first served basis. The amount granted depends on the discipline in which a team is participating, the infrastructure provided by the CYBATHLON organisers, and the team's home address.
The amount is granted per team. Hubs hosting more than one team at their location can apply for the total amount for their participating teams.
For more information, please check our Terms & Conditions.
Allocation of Funds per Discipline
ARM: up to CHF 1,000
BCI: up to CHF 1,000
EXO: up to CHF 3,000
FES: up to CHF 500
LEG: up to CHF 3,000
ROB: up to CHF 1,500
VIS: up to CHF 1,500
WHL: up to CHF 3,000