2. Use of data
Every person is entitled to have their privacy protected and to have their personal data protected against misuse. ETH Zurich complies with the relevant principles with regard to its web pages and web services.
Data may be disclosed to third parties through the “myCYBATHLON” dashboard, for which you can register voluntarily. In the dashboard you can choose to allow your data to be passed on to third parties (see section 2.4).
Additionally, ETH Zurich may instruct service providers to process the data collected via the CYBATHLON web pages for the purposes described in section 1. ETH Zurich and the instructed third-party service providers shall ensure the protection of your data through the use of legal, technical and organisational measures.
The following information is stored in log files when you access the CYBATHLON website:
- browser type and version
- operating system used
- referrer URL
- host name of the accessing computer
- time of the server request
This data will be used in a way that is non-personally identifiable to improve communication on the website. It will not be merged with other data sources.
If you wish to receive the newsletter offered on this website, the following data will be collected: email address, first name and surname (mandatory). This data will only be used to send out the CYBATHLON newsletter.
You can revoke your consent to the storage and use of your data and your email address for the purpose of sending out the newsletter at any time by clicking the “Unsubscribe” link in the newsletter.
According to MailChimp, it may use the data of recipients in pseudonymised form, i.e. not assigned to a particular user, to optimise or improve its services, e.g. for the technical optimisation of the newsletter dispatch process and presentation of the newsletter or for statistical purposes. However, MailChimp states that it does not use the data of newsletter recipients to make contact with them itself and does not pass this data on to third parties.
The “myCYBATHLON” dashboard is a password-protected area within the CYBATHLON website that can only be accessed after registration using the information stored in the user profile (email, password).
For registration to the “myCYBATHLON” dashboard ETH Zurich collects the data which you disclose to CYBATHLON. This includes the following pieces of personal data: surname, first name, gender, country, email address, username and password (mandatory).
Depending on how you use these services, ETH Zurich also collects the following data:
- contact data such as your address or telephone number
- billing address
- messages that you send to CYBATHLON via the services
- activity information that you upload, such as photos, information and other content
After successfully registering, users can grant or refuse consent to their email address and personal data being disclosed to third parties (mainly other registered users, sponsors or media) in the dashboard.
All information provided by the registered user is treated as confidential unless the person concerned authorises its disclosure.
When a team registers to participate in a CYBATHLON event (e.g. the CYBATHLON 2024) via the “myCYBATHLON” dashboard, ETH Zurich collects data on the participating team.
Some of this is general information about the team (such as team name, photos, organisation etc.), which is used to present the team to the public on www.cybathlon.com/teams and at the event itself.
Additionally, information about the devices or aids (assistive technologies) that are to be used at a CYBATHLON event and medical data on the participating pilots (people with a disability who control the technology) are also collected. Such information helps us to ensure that the inclusion criteria as stipulated by the rules (CYBATHLON Races & Rules) are met.
The following sections will explain exactly how this data is used and stored (sections 18.104.22.168. – 22.214.171.124):
The CYBATHLON website www.cybathlon.com is publicly accessible. Every CYBATHLON team that participates in a CYBATHLON event (e.g. the CYBATHLON 2024) is given their own page (team profile) on the website www.cybathlon.com/teams, on which the following information about the team can be seen by members of the public:
- team name
- team photo
- website (if any)
- partner organisation (if any)
- social media channels (if any)
- team portrait (short description and photos of the team, pilot, assistive technology)
-> Each team can manage the information that is made public in the team portrait by entering the relevant text in the team profile section of the dashboard.
- results of CYBATHLON competitions
- videos (recorded by CYBATHLON during an event or competition or videos sent to CYBATHLON by the team)
The same information may also be used to present the teams before and during the event itself (by the moderator, in the programme booklet etc.).
By registering the team in the “myCYBATHLON” dashboard the team gives its consent for the aforementioned information to be published on the website www.cybathlon.com. The dashboard is used to allow teams to connect with each other as well as with the public across multiple CYBATHLON events. Additionally, the team agrees to participate in radio/television and online productions and to collaborate with CYBATHLON media partners and the team accepts that live transmissions, film and photographic material from CYBATHLON events, including the competition, will be published.
The team profile data will be stored in the long term and remain accessible to the public on the CYBATHLON web pages even after the end of the respective CYBATHLON event. If you do not agree to this, you can request for your data on the CYBATHLON website to be erased after the end of the respective event. You can find the contact details in section 5.
In order to be permitted to participate in a CYBATHLON event, the team must provide details of the devices or aids (assistive technologies) used. ETH Zurich promises to treat the required technical, functional and safety-relevant information on the assistive technology as confidential and to only allow authorised persons to access this information. The data is stored exclusively on servers belonging to ETH Zurich and is erased at the latest after eight years or will continue to be stored only in anonymised form.
When pilots are registered, ETH Zurich collects medical data on the participating pilots in order to ensure that the inclusion criteria as stipulated by the rules (CYBATHLON Races & Rules) are met. This medical data is treated as strictly confidential and is only made accessible to authorised persons. ETH guarantees that this medical data will be stored exclusively on servers belonging to ETH Zurich and be erased at the latest after eight years or will continue to be stored only in anonymised form.
After the respective event has ended, the pilot may request the early erasure of their data at any time without providing a reason by sending a written communication to this effect to CYBATHLON.
After successfully registering, the pilot can use the “myCYBATHLON” dashboard to select whether or not the the following personal data may be disclosed for event-related purposes (e.g. CYBATHLON website, programme booklet, team presentation at the event itself):
- information about their lesion/injury/impairment
- how long ago the injury occurred
All information provided by the pilot is treated as confidential unless the person concerned authorises its disclosure.
In order to organise and stage CYBATHLON events, ETH Zurich may collect personal data belonging to registered participants (team members) (e.g. for catering, hotel stays, travel to and from the event, shuttle service etc.). This personal information is only collected for the purpose of staging the event. If required in order to stage the event, the data may be passed on to service providers of ETH Zurich.
In order to better adapt the content structures and navigation mechanisms of the CYBATHLON web pages to the needs of its users, the page views and the clicked elements within the pages are logged and analysed.
In order to do this the CYBATHLON website uses features of the web analysis service Google Analytics. This is provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google analyses your user behaviour in order to optimise its web presence and advertising, for instance.
ETH Zurich has no influence on the collection and subsequent use of data by these third-party providers. ETH Zurich cannot control the extent to which, where or the length of time for which the data is stored, the extent to which these providers comply with any existing erasure obligations, which analyses they perform and connections they make using the data and to whom they pass on the data.